Frequently Asked Questions & Information

 

 

Things to bring to Summer Kids Club every day...
 

General :

  • PPE - including a comfortable compliant face mask & personal-sized hand sanitizer* - these may be best carried in pockets, or a wearable 'fanny pack.  Campers and staff will be required to have these items on their person or within easy reach throughout the day except when swimming. 

  • A bagged lunch with nonperishable food.

  • A large refillable water bottle

  • Extra sunscreen-Please apply sunscreen each morning and send more for your child to apply later. Our staff are not allowed to apply sunscreen to the children. 

  • Bathing suit and towel- Wearing shirts in the pool for extra sun protection is advised.

  • Wear shorts and sneakers - sandals are not advisable in this environment.  This is a farm environment which means your children will get dirty, please keep this in mind when choosing the clothes they wear!!

Horseback Riding:

  • Please have your camper prepared to ride in long pants as much as possible

  • Riders must wear closed toe shoes with a short heel to ride and handle horses in.

  • Gloves and chaps may be worn if desired.

  • Campers may bring a riding helmet with their name in it if they have one, if not, we have helmets for borrow - we do not permit children to ride in bike/multisport helmets! All participants must wear helmets.  This year the ACA recommends each child have their own helmet, but we will sanitize loaner helmets between each rider and at the end of each camp day. 

 

If you are interested in purchasing your child official riding gear, please check out Stablemates Saddlery, Inc. in Mt Airy, Md. 

 

Snacks & Treats:

Children may bring a few dollars for snacks from the camp treat cart. No large amounts of money or valuables should be brought to camp as we do not have lockers.

 

Games and Phones:

We recommend your camper leave these beloved items at home - this is camp - take a break from screen time!

  • Electronic games - their use and carry will not be permitted during the camp day. 

  • Phones - may be brought at your own risk, but their use will be restricted to before and after care.

    • Campers are required to follow our policies on phone use during camp including photos, social media, postings and live video.​

    • Please be aware camp staff quickly and effectively communicate using mobile phones/text/calls - our team have specific limits for phone use, but if your child sees staff on phones, they are likely to be receiving communication about camp. If you have concerns, contact Sandy directly. 

  • We are not responsible for securing, storing or any loss, damage or theft of any game, phone, tablet or other handheld item.

Lunch and Treat Cart:

 

Lunch is not provided. Campers should bring a clearly labeled lunch with nonperishable items.  No refrigeration is available.  Please avoid sending any tree nut/peanut products in lunches - this is not mandated but it is requested out of courtesy to help protect our campers and staffers with severe allergies.

 

Treats such as drinks, snacks, candy, Freeze Pops and Popsicles will be available through a treat cart for the enjoyment of their campers during each groups's lunch and treat times. All campers will be asked to eat their lunch before making a purchase from the camp treat cart.  There is a nominal fee for treats, usually a dollar per item - treats are fun and very popular with campers!  Nothing is better than a Popsicle on a hot day after riding!

 

The Club will also provide Fla-Vor-Ice Freeze Pops for each child to enjoy in the afternoon before pick-up time. If you do not want your child to partake in a Fla-vor-ice popsicle, please let us and your child know.  

Drop-off and Pick-up/Sign-Out Procedures:

Health check-in and camper drop off is from 8:00 - 8:50 a.m. each morning. Note: camp activities start at 9 a.m. each day. 

  • When you arrive, please stop for a quick check in at the entrance to our main parking area. Stay to the right so cars leaving the Rec Hall can pass. We will confirm an at home temperature check and routine COVID questions. Please be patient and watch out for others. Expect to wait up to 5 minutes Monday morning and during in peak check-in times. 

  • You will proceed to the Rec Hall to drop off your child. The Rec Hall/ Main barn parking lot functions as a loop during drop-off and pick-up. Stay to the right of the loop and pull-up as far as possible. Parents must stay outside of the Rec Hall - Staff will be available to help your child to their groups table with their belongings. 

Pick up in the afternoon is from 4:00 - 5:00 p.m. Note: Camp activities conclude ~3:45 p.m. but groups need time to come to the Rec Hall, clean up their table and gather their belongings. 

  • Once pick-up begins, parents may enter the Rec Hall parking lot - please pull around as far as possible to allow several cars in the queue at a time. 

  • A staff member will come to your car with a sign-out sheet, call your child from their group table and help escort them to your car.  

 

**If the green rope is blocking the Rec Hall parking lot, our horses are being turned-in/out to pasture. A staff member will meet your child at the rope to escort them across the parking lot to the Rec Hall safely**

For the safety of our campers, staff, and beloved farm animals, please drive slowly up the driveway! Past the pool house is a 5 MPH/ 'Dust Free' drive zone

 

Optional Extended Care

 

We may be able to offer extended before care mornings from 7 – 8 am and after camp from 5 - 6pm. 

  • If you need extended before care or aftercare, let us know when you plan to arrive via text to our business mobile number: 240-877-4686

  • Before and aftercare requests must be made by 7pm the day before to ensure staff is onsite to receive or remain with your child. 

  • Extended care is $20/hour for arrivals or pick ups in the hour(s) either before our regular times.

  • Fees can be paid by cash or check, or Venmo.

  • Optional Extended Care is not intended as a recreational extension of camp - thank you for utilizing this service for logistical needs only.

 

If your child needs to come in late, we must be notified via text to 240-877-4686 with your expected arrival time.  

  • We need to meet your child to be health screened and escort them to their activity. 

  • Do not drop your child off without a staff member present to sign them in.

  • Routine late arrivals/customized drop off schedules are subject to staffing fees.

 

As always, children must only be picked up/signed-out by an authorized person(s) indicated on your registration form, with ample advance notice given by the parent or guardian (not the child) prior to any changes

First Aid:

Urbana Riding Club staff are trained in First Aid; our Camp Manager and/or Director will be called in to handle medical emergencies and we'll all provide lots of TLC. We will contact parents/guardians according to the severity of the situation, your child's comfort level and request. Our Health Plan Supervisor is appraised of any serious or complex health/first aid circumstances, including any COVID concerns.

Disciplinary Rules and Policy: 

 

Punishable behaviors include but are not limited to: punching, hitting, grabbing, holding or inappropriately touching other people. Camp rules: Do not touch other peoples belongings. No foul language. No destruction of property and always follow directions of all adults. Children will receive two warnings from their counselors, instructors or management, first, explaining how the behavior was wrong, how the child should have handled the situation and how the disciplinary policy works; the second infraction will include a time-out from an activity. Upon receiving a third warning the child will be brought to the office and we will phone for them to be picked up for the day. If there is a fourth warning, the child will be expelled from camp for the summer with no refund. Any serious behavior will result in the camper being expelled immediately. Counselors, instructors and staff  discuss issues and make notes; please inquire if you are concerned how your child is behaving. 

Summer Camp Program Additions, Adjustments & Withdrawals:
  • Subject to space/availability, you may add additional weeks or adjust registered weeks of camp at no cost. 

  • Withdrawal from camp sessions prior to May 1st, deposits, fees, including those for credit card or online transactions, will be retained.

  • After May 1st:

    • Withdrawals from camp sessions more than two weeks before the start of the selected camp week(s), we will retain deposits, credit card transaction fees and 50% of program fees.

    • Withdrawals from camp sessions less than two weeks before the start of the selected camp week(s), we will retain we will retain deposits, credit card transaction fees and 75% of program fees. 

    • Please understand, we hire and plan for staffing weeks in advance of your rider's attendance; last-minute cancellations still impact our staff-to camper/rider ratios and costs. We retain a percentage of fees to cover these costs.

Refunds for Absence:

We regret camp or clinic days or weeks missed will NOT be refunded or credited.  We will discuss absence due to a medical doctor-verified illness or injury on a case-by-case basis.  Thank you for your understanding.